Instructions for Presenters

Instructions for Presenters

Important notice: In compliance with EACCME requirements Invited Speakers and Oral presenters are required to use a Disclosure Slide as the second slide of their presentation.
The template can be found by clicking here.

Invited speakers guidelines can be downloaded here.
Chair/moderator guidelines can be downloaded here. 

Please make sure that you check the Interactive Online Program and the Congress App during the Congress for any updates to your session day and time.

The detailed program for the E-Poster Discussion sessions is located here.

WSPID 2019 Slides

You  are more than welcome to use WSPID 2019 slides for your presentation. To download them, please click here.

Speakers’ Ready Room Opening Hours

Tuesday, 5 November 201907:30 – 18:15
Wednesday, 6 November 201907:00 – 19:30
Thursday, 7 November 201907:30 – 17:15
Friday, 8 November 201907:30 – 16:30

Data presentation

PowerPoint slides should be created in a 16:9 ratio.

If using a PowerPoint presentation (or any other PC based application), please note you need to bring it on USB Memory stick and load it on one of the Congress computers in the Speakers’ Ready Room at least 1 hour before the start of the session.

Please note that the Congress computers in the session halls are being supplied with Office 2016 (at least).

If combining video films with PowerPoint, please make sure to check it in the session hall where your lecture is taking place during a break prior to your session, at least 30 minutes before the start of the session – even after checking it in the Speakers’ Ready Room.

Alternatively, you may supply your own laptop computer. In such a case please confirm that it has a HDMI socket for external signal and come to check it first in the Speakers’ Ready Room as soon as you arrive and later on in the session hall where your lecture is taking place during the break prior to your session, at least 30 minutes before the start of the session.

Important note for Macintosh users

In order to use MAC presentations on a PC compatible computer please note that you need to prepare it according to the instructions below, before bringing it to the Speakers’ Ready Room:

  1. Use a common font, such as Arial, Times New Roman, Verdana etc. (special fonts might be changed to a default font on a PowerPoint based PC).
  2. Insert pictures as JPG files (and not TIF, PNG or PICT – these images will not be visible on a PowerPoint based PC ).

Alternatively, you may use your own Macintosh laptop computer. In such a case please confirm you provide it with a HDMI adapter for external signal, advise the operators in the Speakers’ Ready Room about it as soon as you arrive and later on test it in the session hall where your lecture is taking place during the coffee or lunch break prior to your session, at least 30 minutes before the start of the session.

Oral Presenters

Oral presenters will have 7 minutes for presentation plus 3 minutes for discussion (10 minutes in total).

Important: Please note the program is subject to change. Please refer to the online program for your scheduled presentation date, time, total length, and location in the scientific program.

The timelines for the presentations are strict and presenters are encouraged to show no more than 1 slide per minute of speaking time.

INSTRUCTIONS FOR E-POSTER PRESENTERS

E-Poster Viewing

You can view the WSPID 2019 E-Posters at the E-Poster stations located next to the exhibition. E-Poster stations combine all the advantages of a paper poster while being totally digital. This is an innovative way to view many of the accepted poster presentations. The E-Posters are available for viewing throughout the Congress in accordance with the exhibition hours.

Abstracts selected for E-Poster Viewing will have no specific presentation date and time.

E-Poster Discussions

The E-Poster Discussion Sessions are discussion groups around specially selected topics. Parallel E-Poster presentations will be given at the E-Poster stations on 6, 7 and 8 November. All participants are invited to the E-Poster Stations to hear the short presentations and to ask questions. Each E-Poster Discussion Session will be guided by one moderator.

E-Poster Discussion presenters have each been allocated 7 minutes to present their E-Poster at the E-Poster screens (5 minutes for presentation and 2 minutes for discussion). Presenters should be at the E-Poster stations 10 minutes before the start of the E-Poster Discussion Session.

Further details regarding the technical instructions for the E-Posters will be published in due course.

Please click here to see the E-Poster Discussions Sessions program.

WSPID 2019 E-Poster Templates

You can find various templates here, but the use is not mandatory.

If you decided to use the provided templates, please make sure you choose the portrait templates.

General Information the E-Poster preparation:

  • All E-Posters should be prepared in English.
  • One Page Document
  • Layout: Portrait (vertical orientation)
  • Poster Size:
  • Pixels: Minimum recommended size (format W x H) is 1125 x 2000px.
  • In inches/cm: 18”/45.72cm width and 32”/81.28cm height
  • Format: 9:16
  • DPI 300 pixels/inch
  • File Size: Maximum file size without the video is 5MB, including the video is 40MB.
  • File Format: PDF (.pdf)
  • Media: Images/photos, graphs and tables can be included in the E-Poster.
  • Multimedia: Videos can be included in the E-Poster. (In order to embed movies inside PDF please use Adobe Acrobat Pro and only mp4 files are accepted encoded with h264 codec)
  • Maximum 4 videos per E-Poster.

For detailed presentation guidelines, refer to the E-Poster Display Guidelines.

Deadline for E-Poster Submission: 30 October 2019

Should you have any technical questions, please feel free to contact the Technical Support Team at support@simul-europe.com.

For any queries not related to the upload of your E-Poster please contact the Congress Secretariat.